Day of Coordination

PLANNING AND PREPARATION:

  •  Dedicated Wedding Coordinator Available Via Phone & Email
  •  Timeline Session: Creating your custom wedding day schedule and floor plan. Also includes a detailed schedule for rehearsal, ceremony & reception.
  •  Checklist of all personal items needed for Wedding Day
  •  Review all items for ceremony/reception (guest book, toasting glasses, cake cutter, etc.)
  •   Review Event Order or Banquet Event Order (BEO) from venue/caterer
  •  Vendor Referrals & Recommendations

VENDOR SELECTION/COORDINATION

  •  Create Vendor List with contact information, setup and strike times to provide all parties with necessary information
  •  Distribute Wedding Day Timeline to Vendors
  •  Vendor Meeting Session: Provide Vendor Recommendations & Confirm Vendor Contracts if needed.
  •  Creating Vendor Timeline & Floor Plan

WEDDING REHEARSAL :

  • Coordinate the Rehearsal and ensure that all of the participants know their duties.
  •  Organize Wedding Party for line up and placement
  •  Distribute Day of Timeline to Wedding Party

WEDDING DAY SERVICES

  •  Attend Final Walk-through of Reception Location ­
  •   Welcome guests as they arrive, reserve special guest seating, prepare ceremony processional, etc.
  •  Attend to the Requests of the Bride & Groom As They Arise
  •  Set Up Personal Items per instructions for Ceremony & Reception
  •  Final inspection on seating placements/count, table place cards, decor, etc.
  •  Distribute Boutonnieres & Bouquets to Wedding Party
  •  Distribute Final Payments to Vendors on Wedding Day (If needed)
  •  Setup of Personal Ceremony Items on Wedding Day (Programs, Unity Ceremony Items, etc.)
  • Setup of Personal Reception Items on Wedding Day (Seating Cards, Favors, Etc.)
  • Cue Ushers & Wedding Party For the Grand Entrance
  • Manage Timing and Execution of Reception Events (Entrance, First Dance, Etc.)
  • Assist with Packing Personal Items Following the Wedding (does not include transportation)
  • Access to Wedding Day Emergency Kit
  • Attend to guests needing special assistance
  • Coordinate with musicians and DJ for sound selections
  • Greet the wedding party and family members after the ceremony has concluded and ensure that they are directed to the photography meeting location.
  • Make sure that your guests are directed to the cocktail hour.
  • Pack up any of your ceremony items and place them with your wedding gifts.