Full Planning Package

PLANNING AND PREPARATION:

  • Wedding Brainstorming Session
  •  Unlimited Complimentary Planning Consultation Sessions
  •  Dedicated Wedding Coordinator Available Via Phone & Email
  •  In Depth Consultation one month before the wedding to lock down final details
  •  A scheduled phone call each month that will review and assist you with the planning phases
  •  Personalized Timeline and Tracking for the planning process
  •  Budget Analysis including due dates for your payments to the vendors and send out timely email alerts as your payments are due
  •  Concierge Services, we’ll assist with the out of town guest accommodations, rehearsal dinner, tracking your RSVP’s, and seating chart.
  • Assemble, Mail & Track invitations
  •  Confirming all of the pertinent details with your wedding team
  •  Planning the flow of your ceremony
  • Assisting with the transition between events
  •  Timeline Session: Creating your custom wedding day schedule and floor plan. Also includes a detailed schedule for rehearsal, ceremony & reception.
  •  Assist with Marriage License Details
  •  Access to Wedding Day Emergency Kit
  •  Create and Distribute Vendor Floor Plan
  •  Checklist of all personal items needed for Wedding Day
  •  Review all items for ceremony/reception (guest book, toasting glasses, cake cutter, etc.)
  •  Review Event Order or Banquet Event Order (BEO) from venue/caterer
  •  Schedule wedding suite for Bride & Groom
  •  Menu Tasting & Details Meeting with Venue/Caterer
  •  Supervising the setup of your ceremony and reception locations
  •  Provide Vendor Recommendations

VENDOR SELECTION/COORDINATION

  • Scheduling Unlimited Vendor Meetings
  •  Venue Selection & Walk Through
  •  Menu Tasting & Details Meeting with Venue/Caterer
  •  Assist with contract details and negotiation
  •  Confirm All Vendor Contracts
  •  Review vendor contracts, deposits & payments
  •  Be the point of contact for your wedding vendors/distributing all payments
  • Request and Obtain copies of insurance certificates if needed
  • Create Vendor List with contact information, setup and strike times to provide all parties with necessary information
  • Final Vendor Meeting Scheduling (if needed)
  •  Distribute Wedding Day Timeline for Vendors
  •  Distribute Driving Directions & Maps
  •  Send Final Confirmations to Vendors
  •  Relay Final Head Count to Appropriate Parties

WEDDING REHEARSAL / REHEARSAL DINNER

  •  Coordinating wedding rehearsal dinner plans
  •  Coordinate the Rehearsal and ensure that all of the participants know their duties.
  • Organize Wedding Party for line up and placement
  •  Distribute Timeline to Wedding Party

WEDDING DAY SERVICES

  •  Attend Final Walk-through of Reception Location
  •  Welcome guests as they arrive, reserve special guest seating, prepare ceremony processional, etc.
  •  Supervise Vendor Setup of Decor & Rental Items at Ceremony & Reception Locations
  •  Setting up your ceremony, reception & cocktail decor
  •  Attend to the Requests of the Bride & Groom As They Arise
  •  Set Up Personal Items per instructions for Ceremony & Reception
  •  Final inspection on seating placements/count, table place cards, decor, etc.
  •  Distribute Boutonnieres & Bouquets to Wedding Party
  •  Distribute Final Payments to Vendors on Wedding Day (If needed)
  •  Setup of Personal Ceremony Items on Wedding Day (Programs, Sand Jar, Etc.)
  •  Setup of Personal Reception Items on Wedding Day (Seating Cards, Favors, Etc.)
  •  Cue Ushers & Wedding Party For the Grand Entrance
  •  Manage Timing & Execution of Reception Events (Entrance, First Dance, Etc.)
  •  Assist with Packing Personal Items Following the Wedding
  •  Full Use of Wedding Day Emergency Kit
  • Attend to guests needing special assistance
  •  Coordinate with musicians and DJ for sound selections (if needed).
  •  Greet the wedding party and family members after the ceremony has concluded and ensure that they are directed to the photography meeting location.
  •  Make sure that your guests are directed to the cocktail hour.
  •  Pack up any of your ceremony items and place them with your wedding gifts.
  •  Organizing your grand exit from the reception site
  •  Collecting and packing up all of your personal items
  •  Collection and organizing the return of rental items